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General Meeting of the

Fulbright Family

Association

Saturday, June 27, 1997 2 p.m.

President Gerald Fulbright called the meeting to order. Dr. Jack Montgomery gave the invocation. Tom Herd explained the significance of the gavel used in the meting It was used by Tom and David Herd's grandfather, Judge John Yount on the bench. Gerald Fulbright explained the agenda for the general meeting.

Acting Secretary, Karen McClaran, read the minutes of the June 29, 1996 meeting. They were approved as read.

Treasurer Roger Gephart gave the Treasury Report. There were 149 paid dues, a significant improvement from the prior year. A $2300 balance was reported with pending expenses for this year's reunion being approximately $220.

Newsletter Editor David Fulbright gave report of the newsletter history and current process for production. David asked for publishable items such as stories to be sent to him.

David Fulbright discussed the Internet Web Page and moved the web site being created by Karen McClaran be the official web site for the Association and be maintained by her. Bill Eddlernan seconded. Motion passed.

David Herd reported on problems with returned mail and asked for updated addresses. He also discussed the mailing process including using first class postage vs. bulk mail. 5 sheets folded costs about .35. David introduced the objective of only sending an annual newsletter to those who are not paying dues. David Herd moved that non-members receive one annual newsletter with a special insert giving membership information. Tom Herd seconded. Roger Gephart voiced such a need exists and supported the motion. It was passed.

Gerald Fulbright introduced the issue of Regional Representatives and the need for one in each area and/or state. Tom Herd discussed particulars of Representatives. He stressed that all members are Fulbrights regardless of their last name. He took the roll of those from all states. North Carolina had the most with 31 in attendance.

There was no old business. New business introduced was the History Book to being written by Ed Stout and memorabilia being gathered for the archives. The 1998 Reunion should be planned well in advance due to scheduling conflicts within Springfield.

Gerald Fulbright introduced discussion on the election process. The Membership raised no objections to electing officers every two years (in the odd year). Gerald read the proposed slate of Officers from the Executive Board and opened nominations from the floor. David Fulbright recommended the Assistant Editor have a dual title of Web Master & Assistant Editor. Tom Herd moved to accept the slate of Officers. Judy Fulbright seconded. Motion passed. Gerald Fulbright gave the podium over to the new President, Catherine Hauser.

The 1997-99 Officers are as follows: Catherine Hauser, President; Dr. Deborah Fulbright, Vice-President; Roger Gephart, Treasurer & Membership; Myrtle Hjorten, Secretary; Karen

McClaran, Archivist/Historian/Preservationist; Ed Stout, Historian; David Fulbright, Editor; *Karen McClaran, Assistant Editor & Web Master; David & Patricia Herd, Publishers; *Jean Fulbright, Springfield Liaison to the Archivist.

*After much discussion in the Executive Board meeting, David Fulbright moved that Karen McClaran be nominated as Archivist, to replace Delbert Bishop who resigned. Jean Fulbright was nominated for Springfield Liaison to the Archivist, a newly created position. The motion was seconded by Arthur Fulbright. Motion passed.

David Fulbright nominated Bill Eddleman as the Regional Representative for the Cape Girardeau, Missouri region. Catherine Hauser read the current list of Representatives for the Members' review, then read the proposed additions as follows:

Acie Fulbright of AZ; Theresa Moser Fulbright, Donnie Fulbright, Marian Fulbright, and Gerald

Fulbright of AR, Larry and Martha Roesh of IA; LaNiel Gephart of KS; Bill Eddleman of MO; Judy Fulbright, Eugene Fulbright, Dr. Robert Fulbright, and Aileen F. Cathey of NC; Corliss Fulbright of OK; Sylvia Echols of SC; and Wesley Jacobs of TX.

Darrell Fulbright moved these be accepted as Regional Representatives. Motion seconded and approved.

Dr. Deborah Fulbright clarified the definitions for the following terms, as they appeared to be unclear to some:

Executive Board: This includes all Officers, not including the Regional Representatives

Executive Committee: All Officers including the Regional Representatives

Executive Board Meeting: Executive session of all Officers

General Meeting: Meeting of all Members of the Association

Bill Eddleman invited the Association to hold the 1999 family reunion and Board Meeting in Cape Girardeau, Missouri. David Fulbright moved the invitation be accepted. Valle Montgomery seconded and the motion passed.

Tom Herd announced the t-shirt/hat sales were self-supporting and that they were still available. Catherine Hauser turned the podium over to Gerald Fulbright who stated his pleasure in serving as President and thanked Judy Fulbright for doing a wonderful job at organizing the Lake Junaluska reunion, who then took the podium. Judy announced the location of the family picture and thanked all who helped organize the reunion. The Arkansas and North Carolina videos would be shown directly after the photo shoot. Judy gave a brief history of Johann and Andreas and announced special presenters: Catherine Hauser (George's line), Bill Eddleman (Johann's daughters & son Jacob I), Roger Gephart (Andreas line), and David Fulbright (John's line), the latter of which presented at the banquet.

The meeting was adjourned for the family photo shoot. The Banquet followed at 6:30 p.m.

Karen McClaran, Assistant Secretary