Board Meeting, Lake Junaluska,
North Carolina Reunion
Friday, June 26 1997, 8 p.m.
President Gerald Fulbright called the meeting to order Dr. Arthur C. Fulbright from Greenwood, Arkansas lead the invocation. Gerald asked for a volunteer to act as Secretary due to Myrtle Hjorten's absence. Since there were no volunteers, Karen McClaran took the minutes.
Gerald Fulbright read a letter of resignation of
Delbert A. Bishop as Archivist, dated 19 March 1997, due to a move to Colorado.Karen McClaran read the minutes of the Batesville, Arkansas General Meeting, 1996 and they stood approved as read.
Gerald Fuibright introduced discussion regarding the timing of election of officers. After some discussion, it was understood this matter was not approved by vote previously. The result of the discussion was that the election of officers shall be held every two years, in the odd year. Also discussed was what emphasis should be placed on Springfield being the center focus of the Association.
Roger Gephart summarized the Treasury Report with an approximate balance of $1600. He mentioned paying dues ahead of time. He also reported a good response to pleas for updating dues. Expenses for this year's reunion were approximately $200 thus far. Tom Herd reported a good response to T-shirt and hat sales thus far. Roger also noted the 1997 Reunion registration fees were collected by Judy Fulbright, thus it might appear that funds are down, but they are not.
Roger brought discussion regarding the production of the newsletter as it relates to paying dues. David Herd reported on the increasing costs of publishing. After some discussion, David Fulbright suggested sending only a special annual newsletter to those with unpaid dues as a means of maintaining cortact, yet keeping down costs. Arthur Fulbright moved to approve this action. David Herd seconded. Motion passed.
David Fulbright discussed the production procedures of the newsletters. He requested members send him copy for publishing and updates on email addresses. David suggested Karen McClaran be approved for the position of Assistant Editor. David Herd asked for changes of address for members.
Gerald Fuibright mentioned the newsletter as being an important component of the Association and possibly adding phone numbers of the Board Members in the newsletter.
David Fulbright introduced discussion of adding an official Association Web Page. Karen McClaran reported producing one on her private web page and explained the details. After much discussion, Roger Gephart moved to accept the offer of an official Association Web Page to be edited and maintained by Karen McClaran. Tom Herd seconded. Motion passed.
Gerald Fulbright introduced discussion on election of officers, asking for nominations and recommendations for a slate of officers. The following were approved: Catherine Hauser, President; Dr. Debra Fuibright, Vice-President; Roger Gephart, Treasurer & Membership Director; Myrtle Hjorten, Secretary; Karen McClaran, Assistant Secretary; *Karen
McClaran, Archivist/Historian/Preservationist to the Springfield Museum & the Northeastern Arkansas Regional Museum; Ed Stout, Historian; David Fulbright, Editor; Karen McClaran, Assistant Editor; David & Pat Herd, Publishers; *Jean Fulbrigbt, Springfield Liaison to the Archivist.
*After much discussion, David Fulbright moved that Karen McClaran be nominated as Archivist, replacing Delbert Bishop. Jean Fuibright was nominated as Springfield Liaison to the Archivist, a newly created position. Further, it was added the Archivist represent the Association with the
Northeastern Arkansas Regional Museum. Arthur Fuibright seconded the motion and it was approved.
Judy Fulbright reported the Reunion Agenda and suggested activities for Saturday morning as follows:
Open House at Mrs. Evalee Fulbright & Sylvia Echols' home built by Fulbright ancestors and rebuilt by Guy Fulbright; Tour of the Fulbright Cemetery in Roger’s Cove; Fulbright Park; Memorial Chapel built by Guy Fulbright with a Sunday morning service to be lead by Dr. Arthur Fulbright; The Shook House; Morning Star Methodist Church at Fuibright Cove; and the Revolutionary War Monument. Judy added the afternoon family photo will cost about $10. David Fulbright mentioned the Memorial Chapel was dedicated to Methodist WW-II men.
Torn Herd reminded the Board that breakfast would be held from 7-8:30 a.m. There being no further business, Gerald Fulbright adjourned the meeting.