Kings Regulations & Admiralty Instructions - 1913
Chapter XL
Travelling Expenses, Subsistence and Lodging Allowances |
SECTION I. TRAVELLING EXPENSES GENERALLY, AND AT HOME.
1494. Officers who may issue Travelling Warrants.-All Commanders-in-Chief, Senior or Commanding Officers, in whom is vested the power of ordering or allowing others to travel, have the power of issuing railway or steamboat travelling warrants, and on them lies the responsibility of determining in the first instance whether the journey is on the public service or not.
1495. When serving on Shore.-The repayment of travelling expenses, the allowances for subsistence anti lodging, and the provision of passages for naval officers and men borne on ships' books for service in naval establishments on shore, are governed by the same regulations as apply to officers and men serving afloat, except where express provision to the contrary is made.
1496. When borne by the Public.-All officers, seamen, and marines proceeding to carry out orders to meet Service requirements, transferred from one ship or establishment to another, or from one branch of the Service to another, are entitled to travel at the public expense.
2. Expenses not borne by Public.-The expense of first joining the Service, or taking up an appointment from half pay (except as shown in clause 6) or from the retired list, of proceeding on or returning from leave, and of removals exclusively for the officer's or man's own benefit, or at his request, or at the personal request of a superior officer, or for misconduct, will not be borne by the public.
3. Joining from Half Pay : Special Exception.-When an officer on half pay, or on the retired list, is ordered to join a ship in the United Kingdom at any port distant from Sheerness, Chatham, Portsmouth, or Devonport, and his travelling expenses exceed �4. 10s., an application for repayment of the excess may be submitted for the consideration of the Admiralty.
4. Discharged to Half Pay, &c. -Officers discharged to half pay (except as shown in clause 6) or to the retired list, will not be entitled to repayment of their expenses, but those discharged at distant ports in the United Kingdom, where ships are not usually paid off, may submit for the consideration of the Admiralty the expenses incurred by them in returning to their homes, which will be settled on the same general principle of allowing any excess beyond �4. 10s.
5. Temporary Appointments.-When an officer is appointed from half pay or from the retired list to a ship for temporary service, and is discharged to half pay or to the retired list within three months from the date of his appointment by reason of his services being no longer required, an application for repayment of his travelling expenses in joining the ship, and in returning to his ordinary place of residence, may be submitted for the consideration of the Admiralty.
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6. Baggage Expenses.-Officers appointed from or discharged to half pay may be repaid the expenses incurred in connection with the conveyance of their service allowance of baggage, within the cost of forwarding it from or to a naval general depot.
7. Arrival from abroad in Merchant Ship.-Commissioned, warrant, and subordinate officers entitled under Article 229 to be borne on the books of a general depot, gunnery or torpedo school, for disposal, and who on arriving from foreign stations in merchant ships, are permitted to proceed at once on leave of absence, will be allowed their actual necessary disbursements within the amount of the expenses they could have claimed for travelling had they proceeded direct from the port of arrival to the general depot, &c., on the books of which they are to be borne.
8. Attending Examinations.-Any expenses incurred by officers and others already in the Service, in attending examinations which the Regulations render compulsory, will be allowed. Those connected with optional qualifying examinations will be allowed if the officer succeeds in passing.
9. P.O. Instructors to R.N.V.R.-Active service petty officers appointed as Petty Officer Instructors to Royal Naval Volunteer Reserve Divisions for three years will be allowed the actual reasonable travelling expenses of their wives and of their children, also conveyance of furniture, &c., not exceeding 35 cwt., and similar expenses will be allowed on removal provided that the full period of service of their appointment is completed, or that the men are removed before the expiration of this period from causes not under their own control.
The term " children " is to be understood to include sons under 16 years of age, unmarried daughters dependent on and residing with their fathers, and sons over 16 years of age who, by reason of physical or mental infirmity, are necessarily dependent on their parents.
1497. Route Order.-When an officer or a man has occasion to travel on Service, in default of any special directions from the Admiralty, he is to apply to his Captain or Commanding Officer who will furnish him with a route order (form S. 542) accompanied by the requisite travelling warrants, care being taken to select the most economical routes compatible with the interest of the Service.
1498. Class of Travelling Warrants.-First class travelling warrants are to be furnished to all officers including warrant officers, R.N., Gunnery Sergeant Majors, Royal Marines, when borne on ship's books, and subordinate officers. Other warrant officers of the Royal Marines, Gunnery Sergeant Majors when not borne on ship's books, and chief petty officers are to be given second class travelling warrants, but if no second class carriages are available, warrants for third class and not first class carriages are to be substituted ; whenever it is possible chief petty officers should be placed in separate third class compartments from lower ratings. Petty officers, Colour Sergeants, and non-commissioned officers, seamen, marines, and others are to be given third class travelling warrants.
2. Instructions for issuing.-Warrants are to be issued for single journeys only for naval officers and others when travelling on duty at the reduced rates, i.e., one warrant is to be given for the outward journey and another for the return, requisitions on form S. 559 being made accordingly.
It is important that the fullest details of the duty should be shown on the travelling warrant in order that the head of charge may be determined.
3. Applications while on Leave.-When officers and men on leave, &c., are unable to obtain travelling warrants from their ships, they may apply for them to the Accountant-General of the Navy, Admiralty, S. W.
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1499. Subsistence of Large Parties.-When men travel in large parties proper economical arrangements for their subsistence are to be made by the officer in charge of the party.
2. When such arrangements are made, or when seamen take their provisions with them on a journey, subsistence allowance is not payable, except for such further expenses as are actually and necessarily incurred.
1500. Claims for Repayment.-On the same form that contains the route order, the officer or man is to make out his claim for repayment of expenses incurred.
No payment of expenses will be made unless a route order is produced or a satisfactory explanation of its absence given when a claim is preferred.
1501. Cab Hire, Gratuities, &c.-The necessary cost of cap hire, porterage, and waterage, as incurred and stated in detail, will be allowed, but not stewards' fees or gratuities to porters or servants.
1502. Extra Luggage.-On such journeys as involve conveyance of luggage beyond the quantity conveyed free by the Railway Companies the expense of its conveyance, to the extent of the regulated quantity, will be allowed on production of the voucher. See Appendix IX. (Scale of Baggage).
1503. Officers from afloat to shore posts.-When an officer serving on the home station is appointed from service afloat to a salaried post on shore at home, his travelling expenses are not allowed if the increase of emolument amounts to �100. a year or upwards.
1504. Officers proceeding for Medical Survey.-Travelling expenses incurred in proceeding to the Admiralty, or to a naval hospital from the port of disembarkation in England for the purpose of being surveyed, will be allowed to all officers who have been invalided ; also in cases of re-survey and other special cases of a like nature.
1505. Travelling Warrants on discharge.-Men and boys dismissed or finally discharged the Service for any cause other than by purchase or at their own request, including those dismissed or discharged from a naval prison or military detention barrack, are to be furnished with travelling warrants to convey them to their homes, provided there is no opportunity of sending them in Government vessels ; and where there is no railway they are to be granted an allowance of one penny for every mile they may have to travel. They are to receive subsistence allowance under Article 1506, but should any wages be due, the amount advanced for subsistence is to be charged against them.
2. When too ill to walk.-In the case of invalids who are so ill as to be unable to walk, any necessary cab hire, both between railway stations, and from hospital to station, or station to home, will be allowed.
3. Discharged from Civil Prisons.-Seamen sentenced or ordered to be discharged from the Navy on release from confinement in civil prisons, will not be entitled to conveyance to their homes or elsewhere at the cost of naval funds, the arrangements on discharge being left to the prison authorities. This also applies to marines who may be discharged the Service direct from His Majesty's ships.
4. Discharge by purchase, &e.-Travelling warrants are not to be granted to men and boys discharged by purchase or at their own request.
1506. Lodging and Subsistence at Home.-Officers and men on the home stations, when travelling either by land or by water, are to be paid subsistence
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and lodging allowances at the following rates, subject to the qualifications contained in Articles 1382 and 1385 :
| Class. |
Rank or Rating. |
Whenever absent a Night, or for every 24 hours of Absence |
Above 9 Hours and not absent the Night. |
Above 5 but under 9 Hours. |
Remarks. |
| |
|
A. |
B. |
C. |
|
| |
|
� s. d. |
s. d. |
s. d. |
|
| I. |
Flag Officers actually flying their flags. |
1 10 0 |
15 0 |
6 0 |
For the first or only day of absence. For each day after the first. |
| 1 0 0 |
10 0 |
4 0 |
| Il. |
All other Flag Officers, Commodores, Captains, Commanders in command of ships, and officers of corresponding rank. |
1 0 0 |
10 0 |
4 0 |
| III. |
Commanders not in command of ships, Lieutenants and officers of corresponding rank. |
0 15 0 |
1 7 6 |
3 0 |
| IV. |
Sub-Lieutenants, Midshipmen, and officers of corresponding rank. |
0 10 0 |
5 0 |
2 0 |
| V. |
All other officers |
0 7 6 |
3 9 |
1 6 |
VI. |
Petty and Non-commissioned officers, seamen, and marines, when travelling singly. |
0 5 0 |
2 6 |
Captains, if satisfied that expense has necessarily been incurred, may approve of reimbursement within a limit of 1s., provided the Man or Boy is not entitled to the Allowance in lieu of provisions specified in Article 1517. |
| VII. |
Boys (including those under training).* |
0 2 6 |
2 6 |
* Boys (Class VII.) may receive an additional sum of 1s. a night, when it has been necessary to pay for sleeping accommodation en route.
2. Part of a day.-When an officer or man is entitled to payment for 24 hours or upwards, no fractional part of a day is to be allowed in addition, unless the extra time for which payment is claimed shall exceed by more than five hours the full time for which he would be paid under column A. of the above table.
3. Prolonged absence.-Officers and men borne on ship's books, when employed on duties involving prolonged absence, are to be paid subsistence allowance under clause 1 while travelling to the place of detached duty, and, if requisite, for one week after arrival ; after that period they are to receive lodging money and allowance in lieu of provisions, under Articles 1515-1517. During any necessary short absences, and while travelling on return to their ships, the subsistence allowance under clause 1 will be paid, when the victualling allowance will cease, but not the lodging money if the lodgings are retained.
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4. When ordinary rates insufficient.-In exceptional circumstances, such as the uncertain duration of the detached employment or the impossibility of finding lodgings, when the ordinary rates of lodging and provision allowance will not cover expenses necessarily incurred, the rates of subsistence allowances payable under clause 1, or a portion thereof, will be continued for such time beyond the first week as may appear to be reasonable, under the special authority of the Admiralty, but after fourteen days the amount is not to exceed two-thirds of the full rate.
5. Officers on Committees, &e.-Officers on half pay serving on committees or employed on other special duties will receive subsistence allowance under clause 1, but should the service on which they are employed entitle them to the allowance for more than fourteen nights consecutively at the same place, a reduction of one-third will be made in the allowance during any further stay at that place.
6. When an officer in receipt of reduced subsistence allowance is absent on subsidiary business for a few days, the full subsistence allowance will be paid in respect of such absence, not exceeding fourteen days, but on return to the original place of employment the reduced rate will recommence.
7. Marines to and from Ships.-When officers, non-commissioned officers and men of the Royal Marines are drafted to any of His Majesty's ships, or are rejoining headquarters from any of His Majesty's ships, their travelling expenses and allowances are to be governed by these Regulations.
8. Where payments of subsistence allowance, or of advances for subsistence, are made to or on account of officers and men travelling on the public service, the names, ranks, and ratings, and number on ship's books of all such officers and men are to be given on the voucher (form S. 542) on which the payment is made.
1507. On Court-Martial duty, &c.-Officers who may be ordered to a port for a few days on court-martial, or other temporary duty, will be allowed subsistence allowance under Article 1506 clause 1, on a report being made to the Commander-in-Chief that they cannot be accommodated and messed in the general depot or other ship.
On arrival at the port they are to repair immediately, either to the Commander-in-Chief direct, or to the Captain of the ship to which they are to be attached, for instructions as to their accommodation, &c.
1508. Advances to meet expenses.-When an officer or seaman is about to proceed on a journey likely to entail expense, a moderate sum may be advanced by the Accountant Officer towards meeting such expenses, and this advance is to be noted on the officer's or man's transfer list or other pay documents as a guide when his final claim is being adjusted.
2. The receipt obtained for the advance, which will be the voucher to the Accountant Officer's cash account, should indicate the steps taken to secure its being accounted for.
1509. Payment of Claims for Travelling.-The claims for travelling expenses are to be examined and paid by the Accountant Officer on the approval of the Captain, but in case of doubt reference is to be made to the Commander-in-Chief, and, if necessary, to the Admiralty, with a statement of the particular point on which a decision is desired. An advance to the extent of that portion of the claim respecting which there is no doubt may, in such cases, be made.
1510. Absentees and Men from leave.-Men and boys forwarded to their ships in consequence of having been absent without leave when their ship sailed, or granted travelling warrants to enable them to return from leave of absence, are to have the expense incurred charged against their wages.
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SECTION II. TRAVELLING EXPENSES ABROAD.
1511. Lodging and Subsistence Claims.-The principles on which travelling expenses incurred on service abroad will be allowed are the same as govern them on the home station, except that the rates of subsistence in Article 1506 do not apply. In lieu thereof and subject to the qualifications contained in Articles 1382 and 1385, actual reasonable expenses, supported by vouchers whenever possible, will be allowed ; but, as on the home station, not for any absence of less than five hours when not absent the night ; detached vouchers are to be submitted to the Commander-in-Chief or to the Admiralty for considerable items of any kind.
SECTION 111. LODGING AND PROVISION ALLOWANCE.
1512. Authority required.-Lodging money at either the daily or annual rates is not to be paid without the special authority of the Commander-in-Chief or Admiralty having been obtained.
1513. Officers temporarily without accommodation.-Officers engaged at the out-ports in the ordinary duties of the Fleet, such as superintending the fitting of ships, &c., and temporarily unprovided with accommodation on board any ships or in naval barracks, will be granted lodging allowance at the following rates :
- Captains, and officers of corresponding-rank, 4s. 6d. per diem.
- Commanders, Lieutenants, and officers of corresponding rank, 3s. 6d. per diem.
- All other officers, including warrant officers, 2s. 6d. per diem.
Officers holding appointments of a permanent nature (i.e., of longer than three months' duration) are to be paid at the annual rates, in accordance with Article 1515.
2. It is a condition for a grant of this allowance that previous application for accommodation shall have been made, and that it is applied for immediately upon its being ascertained that accommodation could not be provided. See 1416 (Officers on Surveying Service).
1514. Flag Officers' Staff.-The same rates of lodging allowance will be granted to the staff of a Flag Officer when temporarily landed for duty on shore and unprovided with accommodation, but each Flag Officer is to apply for authority before directing payment of the lodging allowance and the application should state the number of the staff proposed to be paid.
1515. Officers permanently on Shore.-When it may be necessary for officers who are borne on ship's books, and engaged in the duties for which they were appointed, to reside on shore, and no accommodation is provided for them, they shall be granted a lodging allowance at the following rates:
- Captains and officers of corresponding rank, �70. per annum.
- Commanders, Lieutenants, and officers of corresponding rank, �50. per annum.
- All other officers, including warrant officers, �40. per annum.
See 1365, clause 4 (Computations).
1516. Ratings residing on Shore.-When chief petty officers and seamen are compelled to reside on shore, and no accommodation is available for them, men ranking as chief petty officers are to be paid Is. 6d. per diem, and men below that rating 1s. per diem.
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1517. In lieu of Provisions, Fuel, and Light.-Officers and men borne on ship's books, except the officers designated in clause 2, who are not victualled in consequence of absence on duty, are to be paid allowance in lieu of provisions, fuel, and lights, at the daily rate laid down in Appendix IV., unless orders are given to the contrary.
2. Officers borne on ship's books for service on shore, when they do not draw their provisions, fuel, and lights in kind, are to be paid a commuted allowance of �24. a year in lieu, and such allowance shall not be stopped when they are absent on leave. See Appendix IV. (Annual Rate).
3. These allowances may be paid in addition to lodging allowance, but not in addition to subsistence allowance ; and if provision allowance, which in both cases is to be taken as 1s. 6d. per diem, has been previously paid, it should be abated from the subsistence allowance, provided the absence exceeds nine hours.
4. Officers closing Accounts.-When no accommodation can be found in any ship or naval barracks for officers detained to close accounts, or when it is prejudicial to the work for them to return to their ship for their meals, they may be granted the allowance of Is. 6d. a day in lieu of provisions, fuel, and lights, for the prescribed periods, subject, in each case, to the approval of the Commander-in-Chief.
SECTION IV. PASSAGES OF OFFICERS AND MEN IN MERCHANT SHIPS.
1518. Authority to order.-All passages that may be required will be ordered by the Admiralty, or, on foreign stations by the Commander-in-Chief, or the senior naval officer or naval agent present.
2. Bearing on Ship's Books.-Care is to be taken whenever officers, men, or boys are ordered passages to or from the United Kingdom in contract packets or other merchant vessels, that they are borne on a ship's books during such passages. On joining their proper ships, the senior officer present will take the necessary steps to ensure the provisions of Article 1530 being carried out.
This regulation is also to be observed in regard to passages between foreign stations, or from one part of a foreign station to another.
3. When to be ordered.-Passages are only to be provided in contract or merchant ships when no opportunity by a ship-of-war or transport appears likely to present itself within a reasonable period. Great discretion is to be exercised in ordering passages. On all requisitions for passage the quantity of baggage to which an officer or man is entitled is to be stated.
4. Lunatics or Diseased Persons.-No lunatic or person affected with a loathsome or infectious disease is to be ordered a passage in a contract packet or other merchant vessel, without the previous consent of her master, or of the local agent of the owners, after they have been duly informed of all the particulars. Whenever practicable, the particulars of the case of every invalid sent home by such a vessel, who is likely to require care in treatment, is to be communicated by a medical officer conversant with the case to the master and to the surgeon of the vessel.
Details of the arrangements made with the Steamship Company for the accommodation, &c., of such invalids should be reported.
5. In Foreign Steamers.-Passages should not be ordered in steamers sailing under a foreign flag, when a suitable British steamer is available within a reasonable time. If the exigencies of the Service render it advisable that an officer should proceed in a foreign steamer, he should be given an advance to make his own arrangements. See 1594 clause 4 (Return of Ranks and Ratings on passage).
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1519. Report of Passage ordered.-In every case in which a passage is ordered, the officer ordering it is to report the same to the Director of Transports on form S. 215, and whenever an officer is ordered home, he is to be furnished with a duplicate of the report, so far as relates to his individual case.
2. Whenever an officer serving abroad is ordered by the Admiralty to return to England or to proceed to another station, a special report is to be made by the earliest opportunity, stating in what ship-of-war, transport or packet he is proceeding, with date of sailing of the ship, and probable date and port at which she will arrive.
3. A Senior Officer ordering such a passage is to transmit a copy of this report to the Commander-in-Chief.
1520. Contract steamers have no monopoly for the conveyance of officers and men in His Majesty's Service, and the arrangements that may be most advantageous for the public service should be made without reference to the existence of a contract, except when otherwise ordered.
1521. Nature of Accommodation authorised.-The following accommodation will be provided whenever practicable
- For Flag Officers and Commodores, 1st and 2nd Class - Reserved
- For all other officers, including warrant officers, R.N., and subordinate officers - First.
- For all chief petty officers, and for warrant officers and Colour-Sergeants of the Royal Marines (subject to the provisions of clause 3 as regards the latter) - Second.
- For all others - Third.
2. In the event of the packet having only deck accommodation, petty officers and non-commissioned officers are to be provided with second-class accommodation.
3. Bodies of Men.-When, however, bodies of seamen and marines are embarked for passage in a transport or other hired ship, Colour-Sergeants, R.M., are to be provided with accommodation and rations with the men, but chief petty officers and warrant officers, R.M., in such cases, are to have second-class accommodation and messing.
1522. Payments in Advance.-Homeward passages should, as a rule, be left for settlement at the Admiralty, except when local payment is advantageous to the Crown owing to the rate of exchange : in such cases the passage money, may be paid in advance to the local agents of the ship, the fact of such payment being reported to the Director of Transports, on form S. 215.
1523. When Officers allowed Free Passage.-Officers are entitled to a passage at the public expense as follows :
- When proceeding to join a ship or an establishment on a foreign station,, or when ordered home with the like object, or on ordinary relief.
- When, being on a foreign station, they are appointed to a ship or an establishment at a distant part thereof.
- When serving in naval establishments abroad, they are sent on service or for the recovery of their health, on the recommendation of a medical board, to another part of a foreign station. In the latter case such passages should only be granted on the distinct understanding that in the opinion of the medical board ultimate invaliding to England would be obviated.
- When retired compulsorily; when discharged abroad in consequence of a reduction in the complement, or of a ship being put out of commission; or on completion of the usual term of service in stationary ships abroad.
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- When invalided.
- When ordered to join a ship for passage home from another part of the station.
- When returning home on promotion from a foreign station.
- When dismissed a ship by court-martial on a foreign station.
1524. Servants allowed Free Passage.-The following officers will be allowed to embark servants for whom passages will be provided at the public expense, but passages for servants entered from the shore under Article 358, clause 4, will only be allowed at the public expense, provided they have been entered on ship's books prior to embarkation in the contract steamer :
| Flag Officers and Commodores, 1st and 2nd Class |
The number on the staff. |
| Captains |
Two. |
| Commanders, Secretaries to Commanders-in-Chief, Lieutenants appointed in command, provided the complement allows an Officers' Steward for the Commanding Officer's sole use |
One. |
| Note.-Servants to Secretaries of other Flag Officers, Commodores 1st Class, and Captains of the Fleet, also to Flag Lieutenants, are only entitled to third-class passages as naval ratings. |
|
| Marine Attendants.-Marine officers may embark marines as their attendants, but only as third-class passengers. |
|
| Officers not allowed a servant, if invalided on account of wounds or sickness, and in such a condition as to require the attendance of a servant, and if the necessary attendance cannot be given in the vessel in which the passage is ordered |
One. |
Note.-Officers invalided from causes due to their own imprudence or misconduct, and who require the attendance of a servant on passage, will be liable to defray the cost of such servant's passage, either wholly or in part, as the Admiralty may determine, according to the circumstances of each particular case.
2. In other cases officers' servants are only entitled to passage at the public expense on the same conditions as other naval ratings.
3. Servants not allowed Free Passage, &e.-Should an officer elect to take out all his servants from England, although servants are available on the station, those in excess of the numbers specified in clause 1 are not to be entered for pay in England ; and if no government ship is available, their passage is to be paid by the officer. Where servants are not available on the station, entry for pay in England may be authorised by the Admiralty, and a third-class passage granted to the additional servants when no government ship is available.
1525. When Officers not allowed Free Passage.-Officers are not entitled to passage at the public expense :
- When returning home on resignation of appointment.
- When dismissed the Service by sentence of court-martial; except when an officer is absolutely without means to provide his own passage, in which case a second-class passage to England may be ordered, at the discretion of the Senior Officer, on condition that any balance of full pay due is withheld towards meeting the expense of the passage.
- When removed at their own request, or at the request of any superior officer, with the consent of the officer so removed.
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- When coming home on private affairs, on leave of absence, or on voluntary retirement.
- When ordered home by " first government opportunity," and not otherwise entitled to passage.
The conditions (c) (d) and (e) are applicable also in the case of naval ratings.
2. Whenever officers serving abroad are appointed by request as Secretaries, Flag Lieutenants, or Secretary's Clerks to Flag Officers or Commodores at home or abroad, and there are no opportunities of their proceeding by ships-of-war, they will be required to pay their own passage and travelling expenses to their destinations, with this exception, that when any such officer serving on a foreign station is thus transferred, via England, to another foreign station, the passage from England will be defrayed at the public expense.
1526. Wives and Families of Officers.-Naval or marine officers appointed for service in naval establishments abroad for a term of years, and borne definitely for shore and not for fleet duties, may be allowed, at the discretion of the Admiralty, on first appointment and on final relief therefrom, passages at the public expense for their wives and children with the usual accommodation for one female servant irrespective of the servants allowed by Article 1524. In cases where passage for a female servant is required, the officer, when making the application, must furnish a certificate that the person to be embarked is a bond fide domestic servant. In the case of passages ordered abroad, this certificate is to be forwarded to the Director of Transports with the report of passage ordered. (Form S. 215.)
2. The cost of a passage home for a female servant accompanying an officer's family will only be allowed if a servant was taken abroad at the public expense, or if children under 10 years of age are brought home.
3. As a general rule, when the appointment is for five years and upwards, the passages will be at the public expense. When the appointment is for any period short of five years, but not less than three, one-half of the expense will be borne by the public; but if the female servant mentioned in the preceding clause be taken in substitution for a male servant, allowed under Article 1524 her passage will be provided at the public expense to the same extent as the passage of such male servant would have been provided.
Flag Officers and Commodores when accompanied by their families, will be allowed the option of substituting an additional female servant for a male servant allowed under Article 1524 her passage being provided at the public expense to the extent laid down in the previous paragraph.
4. The term " children " is to be understood to include only such sons as are under 16 at the date of the commencement of the passage, whether outward or homeward, and unmarried daughters dependent on and residing with their fathers. An exception to this rule will be permitted in the case of sons over 16 years of age who, by reason of physical or mental infirmity, are necessarily dependent on their parents.
Passages of adopted children are not allowable except under special circumstances with the approval of the Admiralty.
5. Homeward Passage at the public expense will not be granted to any member of the family until the officer's own final relief, and no deviation from this rule will be permitted, except in urgent cases on the ground of ill-health and on the recommendation of a medical board, all such cases being specially submitted for consideration.
6. Families of Officers dying abroad.-The proportion of the expense of the homeward passage of the families of officers dying abroad to be borne by the public will be decided by the Admiralty with reference to the circumstances
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of each particular case, and having regard to what would have been the cost had the officer survived to return home.
1527. Officers making own arrangements.-When an officer is permitted to select his own route, or when it may be convenient to order him to make his own arrangements for his passage, he may be advanced such sum as may be considered sufficient to meet necessary expenses. In reporting the passage on form S. 215, it should be stated whether the officer is ordered or permitted to find his own way.
2. The advance is to be noted as an imprest on the officer's pay ticket, to clear which lie will be required to render an account of his disbursement for examination and adjustment under the Regulations.
3. The settlement with him will be on the basis of the expenses actually incurred, and when an officer is permitted to select his own route, the amount allowed will not exceed the cost to the public of the passage that would otherwise have been provided for him.
It should be shown on the voucher for the advance, and on a separate communication to the ship to which the officer is discharged, by what route, at what cost, and on what (late lie would have travelled if he had not been permitted to make his own arrangements.
4. The full pay and allowances to which lie may be entitled will be adjusted to the day of his arrival, unless unnecessary delay should appear to have occurred, in which case the date on which he might have arrived by the contract packet, or such other date as the Admiralty may determine, will be taken.
1528. Drawing Bills of Exchange.-In case the advance cannot be otherwise obtained, the officer may draw bills of exchange at three days' sight on the Accountant-General, transmitting a certified copy of the order for the passage with the letter of advice.
1529. When Officers not to pay Passage.-Officers are not to pay for their passage in contract packets, nor in other cases, unless they receive orders to that effect or have been permitted to select their own route under Article 1527.
2. Messing Certificate.-To enable the ship-owners to obtain payment of their claims for passage money, or messing (in the case of transports), each officer and second-class passenger is required to sign a messing certificate to be handed to the master of the vessel. Forms will be provided by the master. This certificate is also to be signed by men proceeding individually by packet.
1530. Report o� Arrival.-When officers or men are received from a contract packet or merchant ship in which they have taken passage, the Captain of the ship they join is at once to apprise the Captain of the ship on whose books they are borne (see 1518, clause 2), in order that their names may be removed therefrom.
1531. Reports, &e., to Admiralty on arrival Home.-The residue of the full pay of all officers ordered passages home by any route will be withheld until their cases have been investigated ; they are, therefore, immediately on their arrival in England, to send to the Secretary of the Admiralty the following documents :
- Letter reporting the date of their arrival, referred to in Article 412.
- The duplicate of the report on form S. 215, referred to in Article 1519.
- If invalided, a copy of the report of survey, as directed in Article 1231.
- Vouchers for any expenses incurred during the passage.
1532. Officers proceeding on private affairs.-In the event of officers who are proceeding on leave of absence or on their own private affairs being allowed
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to take passage in transports, as indulgence passengers, they are to pay the whole expense of their messing to the master, at the authorised rate.
1533. Men invalided and time-expired.-When necessary, in consequence of there being no opportunity by ship-of-war or transport, passages for seamen and marines ordered to be sent home sick or time-expired are to be engaged in contract steamers or merchant vessels. Passages to England for men not sick or time-expired are not to be ordered at the public expense without Admiralty approval.
2. Disposal on Arrival.-Every order or agreement is to state distinctly in what manner the men are to be disposed of on their arrival at the port of their destination ; and when they are to be received on board any of His Majesty's ships a letter is to be sent to the Captain informing him of the circumstance. This rule also applies to passages in transports.
The master of a transport or freight ship with men is required to report his arrival:-
- At the port of London, to the Director of Transports, Admiralty.
- At Portsmouth and Plymouth, to the naval Commander-in-Chief.
- At Southampton to the Admiralty Transport Officer.
- At Liverpool to the Admiralty Transport Officer.
3. Engagement of Freight.-In the event of freight being engaged in merchant vessels for any considerable number of men, the engagement is to be made in accordance with the regulations of His Majesty's Transport Service.
4. Parties sent abroad on Freight.-When considerable parties of seamen and marines are ordered to proceed abroad on freight or by transport they are to be collected at one depot and are to be entered on the books of the ship in which they will be borne for passage on the day previous to the date of embarkation.
5. Officers will be selected to take charge of such parties and will be ordered to proceed to the depot where the men are to be collected. They will join on the day before the party is due to leave for embarkation, and will be borne on the books of that depot for passage.
6. The party is then to proceed to the freight ship or transport, in charge of the officers selected.
7. Officers in charge are to be guided while on passage by the instructions contained in Article 1223, clause 4.
8. Charge of small Parties.-In the case of small parties not provided for under the previous clauses, one of the party is to be placed in charge, and, should the size of the party require it, a petty officer, warrant officer, or commissioned officer, as the circumstances may render advisable, is to be selected for the duty.
9. Medical Attendance.-Should there be an officer of the Royal Army Medical Corps in medical charge of troops on board the transport or freight ship on which naval invalids are embarked for passage, he will assume medical charge of such invalids in the absence of a naval medical officer.
10. Soap and Tobacco.-Provision is to be made for the issue during the passage of a sufficient quantity of soap and tobacco, as authorised by Article 1741.
11. The foregoing regulations are to be complied with, so far as practicable, when parties are ordered passages on freight or by transport from foreign stations to return to England, or from one station or part of a station to another.
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1534. Officers ordering homeward passages (both naval and civilian) in transports, or in mail or passenger steamers are to take care that the directions for rendering form S. 1119 are carried out.
SECTION V. CONTRIBUTION ON ACCOUNT OF MESSING.
1535. Officers' Families.-Messing contribution is not recoverable from naval or civilian officers in respect of themselves or their servants (naval or domestic), but contributions towards the expense of messing while on passage and towards hotel expenses incurred abroad are to be recovered from officers entitled to first-class passages in respect of their families in accordance with the following scale :
Scale.-Families of naval, marine, and civil salaried officers with pay or salaries of �350. per annum when ordered passage:
| |
Per Diem |
| |
s. |
d. |
| Ladies over 16 |
5 |
0 |
| Children 7 to 16 |
3 |
4 |
| Children 1 to 7 |
2 |
6 |
| Children under 1 |
Free. |
Families of naval, marine, or civil salaried officers with pay or salaries not exceeding 3501. per annum when ordered passage :
| |
Per Diem. |
| |
s. |
d. |
| Ladies over 16 |
2 |
0 |
| Children 1 to 16 |
1 |
0 |
| Children under 1 |
Free. |
- In the case of officers in receipt of pay or salary of not more than �500. per annum, the total messing contribution recoverable in respect of their families is limited to 10s. per diem.
- Messing contribution is not chargeable for the families of civil salaried officers and others ordinarily entitled to second-class passages for whom first-class passages are ordered for special service reasons.
2. Period.-The contribution for messing is to commence from the day on which the first dinner meal is taken on board, and to end with that on which the last dinner meal is taken.
3. Wine and Beer.-Officers will not be entitled to reimbursement of any expenses incurred by them or their families in the purchase of wine or beer on board ship or at hotels.
1536. Method of Recovery.-The messing contributions due from naval or marine officers appointed for service on shore abroad, in respect of their families' passages which have been provided at the public expense under Article 1526, are to be recovered at the regulated rates by the Accountant Officers from whom they receive their pay or salary at the first quarterly settlement after the completion of the passage in respect of which messing. contribution is payable.
In cases where, in addition to messing contribution for his family, the officer is also liable for a portion of the passage money, the claim will be specially raised by the Accountant-General.
2. An officer taking passage to England in a contract packet or merchant ship is to procure from the master of the ship a passage certificate (form S. 454)
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giving the dates and places of embarkation and disembarkation, and the date of arrival in England; and, when he is accompanied at the public expense by his family, the dates of the first and last dinner meals.
3. The officer will be required to deliver this certificate duly filled in and signed together with his pay ticket, to the Accountant Officer of the ship or establishment which he joins, or to the Accountant-General of the Navy in cases where the final settlement of pay will be made in office.
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