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Regulations & Instructions - 1808
Relating to His majesty's service at sea.
Section V - Chapter II
Captain: Of the Stores and Provisions.
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| Page 97 |
| Article I |
| THE signing Officers of all Muster Books, Pay Books, Tickets, &c. are to be the Captain, the senior Lieutenant on board, the Master, and the Purser ; but when that which is to be signed relates to the receipt, expenditure, or disposal of the Stores in charge of any other Officer, that Officer is to sign instead of the Purser.
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Captain and other Officers to sign Muster Books, Pay Books, &c. |
| Article II |
| He is to demand from the Clerk of the Survey at the Dock Yard a Survey Book, containing an Inventory of all the Stores delivered into the charge of the Boatswain and Carpenter ; and one from the Office of Ordnance, containing an Inventory of all Stores delivered to the Gunner ; which Books he is to leave with his Successor, or to send them with his other accounts to the Offices to which they respectively relate, if he continues to command the Ship until she is paid of.
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To demand a Survey Book of Stores delivered to the Boatswain and Carpenter : and of Stores delivered to the Gunner. |
| Page 98 |
| Article III |
| He is to be present himself at the receiving on board of the Ordnance, and Ordnance Stores, and to see the Cannon and their Carriages, the Muskets, Swords, and other Weapons carefully examined, and to inform the Storekeeper of the Ordnance of such as shall appear to be defective, or not fit for service, that they may be exchanged ; but if he shall find any manifest indication of neglect, he is to report it to the Master-general and Principal Officers of the Ordnance. If the Captain be absent from the Ship, the senior Lieutenant is to be particularly attentive to this duty. The Captain is to direct his Clerk to be present at the receiving on board of all Stores and Provisions, and to take an account of them in writing, which he is to compare with the Indents or Vouchers of the Officers to whose charge the Stores are committed, that he may know whether the whole be received in kind, or any part allowed in credit, the latter of which, except in cases of real necessity, he is never to permit. If he shall discover any fraud, or material neglect in the supplying of any Stores or Provisions, he is to represent it to the Board in whose department it happens, and, if necessary, to the Secretary of the Admiralty.
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To be present at the receiving of Ordnance, and Ordnance Stores.
To inform the Storekeeper of Ordnance of such as shall appear defective.
Senior Lieutenants to attend to this Duty in the absence of the Captain.
Captain's Clerk to take an account in writing of all Stores and Provisions.
Stores to be received in kind and not on credit.
Fraud, or neglect to be represented to the proper department ; or to the Admiralty. |
| Page 99 |
| Article IV |
| A Captain is never to stop any Vessel, Lighter, or Boat going with Provisions, Water, or Stores to another Ship, nor to take such Provisions, &c. for the Ship he commands, unless some extraordinary circumstance shall make it absolutely necessary ; of which he is immediately to inform the Commander in Chief or the Commanding Officer present, and the Officer from which such Provisions, &c. were sent ; and if circumstances will admit of it, the Captain of the Ship to which they were going.
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A Captain is not to stop any Vessel, Lighter or Boat with Provisions or Stores for another Ship except in extraordinary cases. |
| Article V |
| Whenever the other duties of the Ship will admit of it, the Captain is to allow the Boats to be employed in carrying on board the Necessaries, and other Stores belonging to the Purser, whom he is never to expose to the necessity of hiring Boats for that purpose, when it may, without inconvenience to the Service, be prevented.
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To allow the Boats to be employed in taking on board the Purser's Stores and necessaries. |
| Article VI |
| When Boatswain's or Carpenter's Stores are received on board, they shall be examined by the Master or some other proper Officer, that if the Officer who is charged with them shall at any time complain of their quality, the Officer who examined them may be able to determine whether they are the Stores which were supplied.
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Master or other proper Officer to examine Boatswain's or Carpenter's Stores. |
| Page 100 |
| Article VII |
| The Captain of any Ship serving abroad, and not under the orders of a superior Officer, is strictly enjoined to send to the Navy Board, and Board of Ordnance, timely demands for such Stores as the Ship he commands may require, if there be not a Storekeeper of those Boards on the Station where he serves ; and the better to enable the Boards to judge of the necessity for such Supplies, a survey of the quantity and quality of the Stores remaining on board is to be taken, a report of which is to be transmitted with every demand. And Captains are strictly charged not to purchase Stores of any description without an absolute necessity for doing so.
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Captain serving abroad to send timely demands to Navy Board and Board of Ordnance for Stores, and to transmit a report of Survey with every demand : not to purchase Stores of any description. |
| Article VIII |
| The Captain shall not suffer any of the Ship's Stores to be applied to private uses, wasted or, without evident necessity, converted to other purposes than those for which they are supplied. Whenever he shall think it necessary to order any extraordinary expenditure or conversion of Stores or Provisions, his orders shall be given in writing, expressing the reason for such expenditure or conversion, and directing the respective Officers to note such conversion or expence in their* accounts ; and to cause the same to be done in his Counterparts of the said Officer's Accounts and also in his Journals.
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Not to suffer Stores to be applied to private uses, wasted or converted.
Orders for any extraordinary Expenditure or Conversion, to be given in writing.
And such expense or conversion to be noted in the Officer�s Accounts, and in his journals. |
| Page 101 |
| Article IX |
| If any Stores or Provisions shall, through wilfulness or carelessness be lost, destroyed, or embezzled, the circumstances, together with the names of the offenders, shall be particularly mentioned in the Ship's Log Book, and in the accounts of the Officers who had charge of them, and the same shall be noted against the names of the Offenders in the Muster Book, to prevent their receiving their wages till the amount of such Stores or Provisions shall have been deducted therefrom. A particular account also of the manner in which Stores and Provisions are lost or destroyed by unavoidable accident (and if a part only be lost, an account of the quantity saved) shall be inserted in the Ship's Log Book, which shall be attested by the Signature of the Lieutenant of the Watch, or the senior Officer witness to such accident, who shall also attest the part which relates to it in the respective Officer's accounts. |
Stores or provisions lost or destroyed by willfulness or carelessness, to be noted, with Names of the Offenders, in the Ship�s Log Book ; and in the Muster Book against the Offender's Name.
The manner in which they are lost to be noted in the Log. |
| Article X |
| Whenever any Running Rigging shall be decayed or worn out, in Ships employed on home service, it is not to be converted to any use on board, but is to be returned into Store, except in cases of absolute necessity, when the Captain is to give the Boatswain an order in writing for such conversion, without which the Boatswain will not be allowed the expence of it in his accounts. On Foreign Stations no rigging is to be condemned ; nor converted to any other use, without being regularly and carefully surveyed.
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Decayed running Rigging to be returned into Store.
Boatswain not to be allowed for converting Rigging unless when the Captain gives an Order in writing.
No Rigging to be condemned on a Foreign Station without a Survey. |
| Page 102 |
| Article XI |
| He is never to make use of the Ship's sails for coverings of Boats, or for awnings ; nor to convert canvas or sails which are allowed by the establishment, into sails which are not allowed, nor to convert them to any other use than that for which they were supplied, unless they shall have been surveyed, and reported to be unfit for their proper use.
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Captain not to make use of Sails or Canvas for other purposes than those for which they were supplied. |
| Article XII |
He is strictly enjoined to be very careful of the Stores, and to observe the utmost frugality in the expenditure of them, as well of those which belong to the Ordnance, as of those which belong to the Navy ; and that he may at all times be informed of the quantity of Stores of every description remaining on board, he is once a week to audit the accounts of the Officers entrusted with the charge of them, and at the end of every Calendar month he, with the Master and the Officer having charge of any Stores, is to sign an account of such as have been received, and such as have been really expended during the month, and never suffer a week to elapse after the expiration of the month, before this be done, taking care that nothing be interlined therein ; which account, when signed as before directed, he is to deliver to such Officer, keeping a counterpart of it himself, signed in the same manner. When coals are ordered to be issued by the Purser to the Carpenter, the precise quantity is to be expressed in the Order, or the Captain must certify therein, what quantity was issued in consequence of the said orders, otherwise the Purser will not be allowed credit for the quantity the Carpenter may sign receipts for.
A Lieutenant commanding a Cutter, or other Vessel on such establishment, is to be charged with all the Stores with which the Vessel may be supplied ; he and the Master are to sign the accounts of all expenditures, and the Gunners Mate, and Boatswain's Mate, and Carpenter's Mate, are to sign those of their respective departments. |
To be frugal in the expenditure of Navy and Ordnance Stores.
To audit the Accounts of Officers entrusted with them once a week.
To sign an account of the receipt and expenditure monthly.
To certify the quantity of Coals issued by the Purser to the Carpenter.
Lieutenant commanding a Cutter or other Vessel be charged with all the Stores ; who, in such cases, is to sign the accounts. |
| Page 103 |
| Article XIII |
| When a Ship is in want of Stores, the Officer in whose department they are is to carry to the proper Officer of the Navy or the Ordnance a demand for them in writing, approved by the Captain ; and with the demand he is to carry his Expence Book for the time subsequent to the last supply, and an abstract of the Stores remaining on board ; and when a Ship is going into Port the Captain is to direct the Warrant Officers to have their demands for Stores, the abstracts of their remains, together with the defects of the Ship, made out, that there may be no unnecessary delay in supplying or refitting her.
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Demand for Navy or Ordnance Stores to be made in writing.
Expense Book to be carried with the Demand.
Demands, Abstracts of remains &c., to be made out on a Ship going into Port. |
| Page 104 |
| Article XIV |
| When Surgeon's necessaries for the sick are received on board, the Captain is to direct the Master and Purser to examine them, and to certify on the invoice sent with them, whether the quantity and quality of each species agree with it, and if they find any of them to be deficient in quantity, or bad in quality, to report it to him, who is to enquire into the cause and, if circumstances require it, he is to report it to the Commissioners of the Navy.
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Captain to direct the Master and Purser to examine the Surgeon�s Necessaries for the Sick. |
| Article XV |
| A Captain shall not spare any of the Ship's Stores or Provisions to any of His Majesty's Ships, nor to any Merchant Ship, nor to the Ship of any Foreign Power, without evident necessity or orders from his superior Officer ; and, in either case, he shall give his orders in writing to the respective Offices having charge of such Stores or Provisions, and shall send, by the first safe conveyance, to the proper Officers particular accounts of all the articles spared, and cause proper notations thereof to be inserted in the Ship's Log Book, and in the respective Officers Accounts. He shall require of the Commander of a Foreign Ship of War three Receipts for the Stores or Provisions so spared ; and from the Master of any Merchant Ship or Vessel three Receipts and three Bills of Exchange, according to the form (No. 10) in the Appendix drawn on the owner of the Ship, for such sum as the Commissioners of the Navy shall determine to be the value of the articles, according to the situation in which the supply took place, the latitude and longitude of which if at sea, are to be specified on all the Documents that relate to it. The Captain is to transmit two of these Bills and Receipts by the two first safe opportunities to the Navy Board, and the third on his arrival in England. And he will cause to he noted in the respective Officer's Accounts, that such Stores, &c, were paid for by a Bill (quoting the date of it) in order that Payment may out be again claimed upon passing the Officer's Accounts. |
He is not to spare the Ship�s Stores and Provisions to other Ships without urgent Necessity, or orders.
Rules to be observed when such Stores and Provisions shall be spared. |
| Page 105 |
| Article XVI |
| The Captain is to keep Counterparts of all the Accounts of the Receipt and expenditure of stores and Provisions with which the Ship shall be supplied ; and of all those with which she shall supply other Ships ; or which, whether decayed or unserviceable, shall he returned into His Majesty's storehouses ; and these Accounts are to be sent to the proper Offices with the other Books and Papers necessary to the passing of his Accounts, to remain there as a charge and discharge to the Officers by whom those stores or Provisions were received, supplied or returned.
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To keep Counterparts of all Accounts respecting Stores and Provisions. |
| Article XVII |
| He is to give directions that all bought stores be delivered into the charge of the proper Officers of the ship, who are to sign receipts for them ; and he is to see them properly charged against such Officers in their accounts. In the purchase of Stores or Provisions for the use of the Ship, he is to be guided by the Instructions on that head to the Commander in Chief, and when there are no other of His Majesty's Ships present, so that a Survey cannot be taken, he is to call on the signing Officers of the Ship he commands to certify the quantity remaining on board, and the necessity of making such purchase.
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To direct that all purchased Stores to be delivered into the charge of the proper Officers and charged against them.
To be guided in the purchase of Stores by the Instructions to the Commander in Chief. |
| Page 106 |
| Article XVIII |
| If an Officer of a Ship die, the Captain is to direct an Inventory to be immediately taken of all his Books and Papers, public as well as private, in the presence of at least two of the signing Officers who are to attest it, and to see the Books and Papers carefully sealed up in separate parcels ; and the Captain is to transmit those containing the Public Papers, together with an inventory thereof to the Office to which they relate. If the Officer had the charge of Stores, or Provisions, a survey is to be taken on those remaining at the time of his death, which is to be transmitted to the proper Office with the other public papers ; and the Captain is to inform that Office, when, and by what conveyance, those books and papers were sent. The parcels containing the private papers, together with all his affects, and an Inventory thereof, are to be delivered into the charge of such Officer as the Captain may think fit, to be preserved for the benefit of the Executors ; unless from the known circumstances of the deceased, the distance of the ship from his family, or any other cause, the Captain shall think it more for their benefit, to order his effects, or any part of them, to be sold at the mast ; and the Captain is, as soon as possible, to send a duplicate of the inventory to the Commissioners of the Navy, and to inform them in what manner he has disposed of the effects. |
To direct an Inventory to be taken of the books and papers of any deceased Officer, in the presence of at least two of the signing Officers ; to transmit them to the Office to which they relate.
Further Instructions in cases of the death of Officers. |
| Page 107 |
| Article XIX |
| If an Officer having the charge of Stores or Provisions be promoted, or resign his employment, or be sent to sick-quarters, or be left behind when the ship sails, the Captain is immediately, if in company with a senior Officer, to apply for, and if not, to order, a survey on the remains of the Stores or Provisions under his charge ; which survey is to be taken as soon as possible, whether the Ship be at sea or in Port. If any Captain shall neglect to apply for, or to order such survey, he shall be answerable for every deficiency which shall be found in the Stores whenever an account of them shall be taken, and he is after the survey to leave the care of the Stores and Provisions in the charge of the Pursers Steward until he is satisfied that the Purser will not return, unless any circumstance should arise which may render it necessary for him immediately to apply for, or to appoint another Purser to act for the time. If there be an interval of three weeks between the taking of the Survey and the delivering of the Stores into the charge, either of the same Officer's returning to the Ship, or of another appointed to succeed him ; or if any considerable expenditure taken place in a shorter period, the stores shall be surveyed again, that a correct account of them may be given to the Officer under whose charge they are to be placed. |
To direct a survey on the remains of Stores under the charge of an Officer promoted, left behind, &c.
On neglect thereof, to be answerable for every deficiency.
Cases where a second survey is to be taken. |
| Page 108-9 |
| Article XX |
| He is to carry to sea the established number of Boats, and every article of Stores that is allowed, unless there be some reason to the contrary, of which he is to inform the proper Board, that it may determine whether the reasons be such as may justify his leaving a part of the Stores on shore. He is to be attentive to the securing of the Boats before blowing weather. He is to be very careful of the Ship's Colours, which are never to be hoisted at sea, except on the meeting with other Ships, or for the purpose of being dried ; nor are they to be hoisted in harbour in blowing weather. He is to give particular directions that the Signal Flags are properly secured and carefully hoisted, that they may not be either lost or blown away in hoisting.
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To carry to Sea the allowance of stores and number of Books.
To secure the Books before blowing weather.
To be careful of the Ship�s Colours.
To direct that the Signal Flags be properly secured and carefully hoisted. |
| Article XXI |
| If a Ship shall cut or slip, or part a cable, the Captain is, as soon as circumstances will admit, to use his utmost endeavours to recover the anchor and cable that are lost ; but if the Ship put to sea, the senior Officer left in the Road is to use his best endeavours to recover them ; but neither the senior Officer, nor the Captain of the Ship to which such anchor belongs, is to hire any Vessel or Boat for the purpose of recovering it, if it can be done by any, or by all, of His Majesty's Ships present. If, however, a Captain shall find it absolutely necessary to employ any Merchant Vessels in the recovering of anchors, or in assisting the Ship when in distress or in situations of danger he is to give the Master of those Vessels certificates in which he is to mention very particularly the nature and size of the Vessels, the number of men on board them, the length of time they were employed, the state of the weather at the time, and other circumstances which may be necessary for the Navy Board to know, in order to determine the proper allowance to be made for the service performed. If any Stores, which had been lost from the Ship he commands, or from any other of His Majesty's Ships, shall be brought on board, and he shall be satisfied that the person who brings them did not obtain them by any improper means, he is to give him a receipt for them ; in which are to be fully and clearly expressed the nature of the Stores, the quantity of each species, the condition of it, (if a Cable, the dimensions, quantity and wear) and the service for which it may be fit, which is to be determined by the Officers best qualified to judge, that the Board, to whose department such stores belong, may be enabled to estimate their value, and pay the customary salvage, to the person who recovered them. In such Certificate it is to be mentioned whether the parties claiming Salvage, were assisted by part of the Company of any of His Majesty's Ships, and also on what account the latter were not able to recover them. If an anchor, &c. be left in any harbour or roadstead and no opportunity offers of recovering it, the Captain is, as soon as possible, to give notice of it to the Navy Board, or to the nearest resident Commissioner of the Navy, or to the Commander in Chief, mentioning the bearings end distances of the nearest points of land from the spot where the anchor may lie, that measures may be immediately taken to recover it. |
To use his endeavours to recover the anchors and cable that may be lost ; if the Ship put to sea, the senior Officer in the Road to recover them ; but not to hire and Vessel or Boat for the purpose. If necessary to employ Merchant Vessels in cases of distress, danger, &c. He is to give Certificates to the Masters of such Vessels.
To give receipts for any lost stores that may be brought on board : what is to be expressed in such Receipts.
Notice to be given to Navy Board, to the Commissioner or the Commander in Chief of any anchor that may be left in any harbour or roadstead. |
| Page 110-111 |
| Article XXII |
| The Captain of every Ship, while in one of His Majesty's Ports, is to use his utmost endeavours to prevent the embezzlement of Stores from the Ship which he commands, from the Ships in Ordinary, and from the Dock Yard. And the Captains of Guard Ships are to be particularly attentive to the conduct of the Officers of the Ships in Ordinary to see that they are vigilant, and that they keep at all times a proper watch on board them ; and they are to report to the Commissioner of the Dock Yard such of them as shall be found in any degree neglecting to do so.
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To prevent the embezzlement of Stores while in Port.
Captains of Guard Ships to attend the conduct of Officers of Ships in Ordinary. |
| Article XXIII |
| He is to use his utmost endeavours to get the Ship unrigged, and her Rigging, Guns, Stores and Provisions returned expeditiously into Store, attending constantly himself and seeing that all the Officers and men do constantly attend, until the Ship is entirely cleared and the Stores properly returned. He is, if the weather will admit of it, to be careful that the sails be well dried before they are sent on shore ; he is strictly to forbid, and is to enjoin the Officers to prevent, the cutting of any rigging, whether it appear fit
or not for further use. He is to direct the Stores and Rigging to be disposed of at the places, and in the manner, the Officers at the Dock Yard shall point out. When the Ship shall be nearly cleared, and all the stores properly disposed of, he is to inform the Commissioner, if there be one in the Dock Yard, or if not, the Commissioners of the Navy, at what time she may be paid off. He, with all the Officers of the Ship, is to attend when she is paid ; and previously thereto, he is to cause every part to be carefully searched, to discover if any articles be concealed, with a view to embezzlement ; and on the ship being paid off, he is to report to the Lords Commissioners of the Admiralty the Characters of the several Warrant Officers serving on board, as to their sobriety, diligence and activity, and to leave a Copy of his Report with the Commissioner.
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To see his endeavours to get the Ship unrigged, Guns, Stores, Provisions, &c., returned into Store, with expedition.
To see that the sails be well dried ; that the rigging is not cut ; that both are disposed of, as the Dock Yard Officers shall point out.
Ship being nearly cleared to inform the Commissioner at what time she may be paid off ; and to attend when paid off. |
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