ONTARIO ARCHIVES GENERAL INFORMATION - January 1997
 
 
		       ARCHIVES OF ONTARIO 
       MINISTRY OF CITIZENSHIP, CULTURE AND RECREATION 
 
		 MICROFILM INTERLOAN CATALOGUE 
  
		       ARCHIVES OF ONTARIO 
			INTERLOAN SERVICE 
		  77 GRENVILLE STREET UNIT 300 
			TORONTO, ONTARIO  
			     M5S 1B3 
			     CANADA 
 
			   5TH EDITION
		     REVISED    JANUARY 1997 
 
INTRODUCTION 
 
WHAT IS THIS CATALOGUE? 
 
This catalogue is an inventory of the records and newspapers 
available on microfilm from the Interloan Service Unit of the  
Archives of Ontario.  It is designed to enable researchers who  
are unable to visit the Archives personally to gain access to our  
more popular microfilm. 
 
Please note that all the documents on the microfilm referred to 
in this catalogue are in English only (except the multicultural 
newspapers).  If you wish to use these documents, you will have 
to search for and read them in English. 
 
HOW TO USE THE CATALOGUE 
The catalogue is arranged into subject categories.  Each category 
has a brief introduction.  The subjects are: 
 
		 BIRTHS 
		 MARRIAGES 
		 DEATHS 
		 MARRIAGE RECORDS COLLECTION 
		 CHURCH RECORDS 
		 CEMETERY TRANSCRIPTIONS 
		 WILLS/ESTATE FILES 
		 GENEALOGIES COLLECTION 
		 LAND RECORDS 
		 MUNICIPAL RECORDS 
		 HISTORICAL ATLASES 
		 NATIVE INDIANS’ RECORDS 
		 MULTICULTURAL NEWSPAPERS 
 
Within each subject category the entries are arranged by GS, MS 
or N number.  GS, MS or N numbers identify groups of microfilms. 
Each GS, MS or N number entry includes a listing of the reels 
available and some general information about the microfilm group. 

The SUBJECT CATEGORY appears first in each entry.  The next three 
headings:(RECORD GROUP TITLE; SUB-GROUP HEADING; SERIES TITLE)   
are the Archives' description of the records.  This part of the  
entry will tell you which office created the records, and  
something about their contents. 
 
The NOTES area gives more information about what is on the 
microfilm reels, or about how to search the records. 
 
To use the catalogue effectively read the introductions to the 
subject categories and the NOTES area for the GS, MS or N number 
you are using. 
HOW DO I USE THE INTERLOAN SERVICE? 
 
Using this catalogue, identify the number for the reel(s) you 
wish to borrow  (e.g. MS 691 reel 73, 74 and 83). 
We cannot fill orders without the MICROFILM REFERENCE CODE. 
Please include any other identifying information, such as RECORD 
GROUP TITLE, SUB-GROUP HEADING, SERIES TITLE, place name, and 
dates.  This information may be abbreviated if necessary. 
 
Examples of information needed are: 
 
 1)  MS 693 Reel 121  
     Ministry of Natural Resources, Lands Branch, Military Fiats 
 
 2)  MS 638 Reel 3  
     Court Records, Surrogate Court, Hamilton,  
     Estate Files 126 - 195 
 
ALL REQUESTS FOR REELS ARE PROCESSED VIA LIBRARIES/INSTITUTIONS. 
We do not accept personal orders directly from researchers. 
 
THE SIGN-OUT LIMIT PER RESEARCHER IS A TOTAL OF 3 REELS.  
Requests for excess reels will be held until the first 3 reels are  
returned to the Archives. The loan period is TWO weeks.   
You may request a renewal from your library.   
If there are no outstanding requests at the Archives for this  
film a two week renewal will be granted. 
 
ONLY MICROFILM LISTED IN THIS CATALOGUE IS AVAILABLE FOR LOAN. 
 
CAN I MAKE COPIES FROM THE MICROFILM? 
 
There are no restrictions on copying documents from any microfilm 
borrowed through the Interloan Service (unless stated in the 
NOTES section).  Use your library's reader/printer machine to 
make copies.  If your library does not have this machine, you 
should order the microfilm through a library that has the 
appropriate reader/printer facilities.  The reels must remain  
within the borrowing institution. 
 
Microfilms listed in the catalogue are available for purchase.   
This is NOT an Interloan Service function.  Individuals or  
institutions may request purchase of microfilm reels by writing  
directly to the Archives of Ontario.  See the "Archives of  
Ontario Fee Schedule and Payment Policy for Microfilm Purchase  
not Loan" following this introduction. Please note that the  
prices have been increased. 

HOW DO I GET MORE INFORMATION? 
 
For further information about using the microfilmed records 
included in this catalogue please consult published sources in 
your library. 
 
NEW FEES AND REPRODUCTION SERVICE AT  
ARCHIVES OF ONTARIO 
 
The Archives of Ontario will be increasing prices for  
reproduction services as of December 2, 1996.  We are  
moving towards a fee structure that more properly  
reflects the actual cost of providing reproduction  
services related to an archival collection. 
 
Along with this price increase the Archives is now  
offering a new service  that will provide a faster  
turn-around for black and white prints. The Polaroid  
One Step System can  produce up to an 8 x 11 inch   
black and white print  from an available original  
positive image that is no larger than 11x16 inches.   
Most orders that can be filled using this system will  
be available within 48 hours of the order being taken.   
Please note that not all positive images are suitable  
for copying by this Polaroid One Step process. 
 

REPRODUCTION SERVICE FEES At The ARCHIVES Of ONTARIO 
Prices Effective December 2, 1996 
Paper Copies: 
 Photocopies    up to 8½ x 14 inches   $0.35 per sheet 
		up to 11 x 17 inches    $0.42 per sheet 
Reproductions available within 15 working days. Turnaround time 
for large orders will be negotiated with client on an individual 
basis. (Orders under $5.00, free of charge) 
 
From microfilm self-service reader/printer copies       $0.25 per sheet 
 Whiteprints    maximum 36 inches wide: $1.45 per square foot 
 
Reproductions available within 10 working days. Turnaround time 
for large  orders will be negotiated with client on an individual 
basis. 
 
Photographic Processes: 
NEW!  One Step Photographic Copy Process:  The Archives is now 
offering our clients a new service that will provide a faster 
turn-around .  This system can produce up to an 8 x 11 inch black 
and white print from an original positive image that is no larger 
than 11x16 inches.  Note: Not all positive images are suitable 
for copying by this process. One Step Process   
	Print size 
	up to 8 x 11 inches      $12.00   
	over 8 x 11 inches      Not available 
 
Reproductions available within 48 hours. Turnaround time for 
large orders will be negotiated with client on 
an individual basis. 
 
Photographs (Black & White)      
      Print size        If negative    If no negative 
			 available      available 
5 x 7 & 8 x 10 inches    $12.00         $18.00 
11 x 14 inches           $16.00         $24.00 
16 x 20 inches           $27.50         $41.25 
  
Reproductions available within 15 working days. Turnaround time 
for large  orders will be negotiated with client on an individual basis. 
  
Photographs: (Colour) 
The Archives of Ontario does not have the facility to produce 
colour prints. As the processing is done by an outside 
photofinisher, the charges will depend on the quantity and format 
of the photographs requested.    

Colour Slides/transparencies          
	    35 mm.                               $12.50 
	    4 x 5 inches  (processing only)      $25.00 
	    8 x 10 inches (processing only)      $36.00 
 
Except for 35 mm slides, all transparencies are the property of 
the Archives of Ontario and must be returned after their one-time-only use. 
 
Please note: 
Not all photographs are suitable for enlargement. Please 
consult with the Reading Room Reference Archivist before placing 
an order for prints larger than 8 x 10 inches. 
Custom work :  Custom charges would result from any work order 
that requires an increase in time and resources to meet clients 
specific requirements such as:  
extreme enlargement or cropping from existing negative, or 
positive original image reproducing large map by photographing 
image in segments slides produced from negatives 
A 50% surcharge will be applied to custom orders. 
 
Microfilm: (positive duplicates) 
			       Regular*         Custom** 
 
     16 mm (½ inch width)      $27.60          $55.20 
	35 mm (1 inch width)    $34.75          $69.50 
 
*Regular would  be any positive duplication done from existing 
negatives. 
**Custom charges would apply to any duplication request that 
requires the microfilming of original materials. 
Sound and Moving Image Copying Subject to copyright and/or other 
restrictions, you may order copies of  
moving images and sound recordings.  The Archives is capable of 
making video and audio copies of the following formats on site: 
Video:          ¾ inch SP, ¾ inch , ½ inch VHS 
Audio:          ¼ inch open reel audio, audio cassette, phonographs 

On-site copying - free of charge, but researchers must provide  
blank, new tape stock of good quality.   
For formats not specified above (and any special order, as 
identified by Archives’ staff),  designated off- site  labs will 
be used  and the researcher will be responsible for making 
his/her own arrangements directly with the lab concerning editing 
and any costs incurred.  Please contact the Sound and Moving 
Image Archivist for further information about this service. 

Postage and Handling Fees: 
Cost of reproduction services   Postage and Handling Fee 
 
			$5.00 -   $50.00        $4.00            
			$50.00 - $100.00        $5.00 
			$100.00 +               $7.50 
 
Requests for courier service will be at the expense of the customer. 

PAYMENT POLICY 
Payment may be made in cash, by personal cheque or money order 
(made out to “Minister of Finance”),  by  debit card, or by Visa 
or Mastercard . 
Customers will be called or notified by mail when their copies are ready.  
Orders being picked up must be paid for in full at time of pickup.  
Payments processed by credit card and subsequently declined by 
the cardholder will be invoiced to the customer.   
Invoices are due upon receipt. A second notice will be sent out 
30 days after invoice date if still unpaid. Government of Ontario 
collection procedures will be followed if payment is not received 
30 days after second notice has been issued.  
Orders up to $50.00 -destination within Ontario: Orders  which 
do not exceed a total value of $50.00 will be mailed  to customer 
with an invoice which is due and payable upon receipt. 
Orders over $50.00 -destination within Ontario:  An invoice 
will be mailed upon completion of reprographic services for all 
orders in excess of $50.00. Orders will be mailed to customer 
upon receipt of payment  in full. 
Orders with a destination outside Ontario: An invoice will be 
mailed upon completion of reprographic services for all orders 
with a destination outside Ontario regardless of total value of the order.  
Orders will be mailed to the customer upon receipt of payment in full. 
For all mail out orders over $5.00, a postage and handling 
charge will be applied to each order.  Customers will be charged 
the actual cost when they request delivery by other than regular 
postal service. 
Ontario Government ministries and scheduled Agencies may issue 
purchase orders to cover the costs of their invoices/charges. 
Note: Goods and Services Tax (GST) does not apply to these orders.